Setting up Evolution Mail (gmail and hotmail)

Like many people I have multiple email addresses.

I had a hotmail one and a gmail one, both equally important.

Recently hotmail offers free pop access so I thought the time was right to start using a email client.

In this how-to I’ll provide step by step instructions on setting up your gmail and hotmail account in Evolution.

Evolution is the standard email client in Ubuntu and can be found in “Applications ->  Internet -> Evolution Mail”.

1. Hotmail

When you open up Evolution for the first time you’ll see a setup assistant.

Forward until you get to the “Identity” screen.

Enter you full name and your full email address.  If you want your hotmail account to be your default address leave the tag next to the box.

Press forward until you reach the “Receiving Email” windows.

Pick “pop” from the drop down list.

Fill in the following information:

Server:  pop3.live.com
Username: xxx@hotmail.com (use full email address)
Security: SSL

Leave the rest as it is.

pop

In the next screen you’ll have to make some decisions for yourself.

Now we hit the “Sending Email” screen.  Enter this:

Server:  smtp.live.com
Encryption: SSL
Username: xxx@hotmail.com (enter full email address)

Leave the rest be.

smtp

The next few screens explain themselves and should be obvious.

Press apply when you are finished.

In Evolution Mail  press the “send/receive”  button.

Evolution will now start downloading your emails.

2. Gmail

First go to gmail using your internet browser and log in.

On the top of the page there should be a “preferences” link (next to your email address).

Now click on the “tab” where you see “imap” and “pop” mentioned.

Make sure pop and imap is enabled.

If that is done, open evolution.

Because we already have an account the Wizard won’t appear.

Go to “Edit -> Preferences” and in the window that pops up you will be able to add a new account.

This will bring up the Wizard.

In the “Identity” window, enter your name and your email address.

Now you’ll  hit the “Receiving Email” window again.

Once again choose “pop” from the dropdown list.

The server is: “pop.gmail.com” and your username should be your full gmail address.

The security should be SSL.

gpop

Choose as you see fit in the next window.

In the following window, called “Sending Email” enter the following:

Server type: SMTP
Server: smtp.gmail.com
Security: SSL
Username: xxx@gmail.com (enter full email address)

Leave the rest be.

The next window is too obvious to guide you trough it.

When finished press apply and then in Evolution press “send/receive”.

That’s it.

Leave the program running and you will get notifications when you receive a new email.

Have anything to add? Drop a line in the comments!

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    • s
    • March 4th, 2009

    i always use IMAP because I find it more useful, I don’t need local backups anyway. I don’t now if imap is available for hotmail though, but for gmail it works fine.

    • linuxowns
    • March 4th, 2009

    Imap isn’t available for hotmail.

    • Bob
    • March 21st, 2009

    Found this guide from one of your posts in the Ubuntu forums and glad I did. Thank you for such an easy to follow guide. Managed to setup both my Hotmail and Gmail accounts painlessly in minutes. It took a lot of pain and time to get these setup in Thunderbird with what I could find to guide me. This makes it a breeze.

    • Peter
    • March 26th, 2009

    I followed your instructions and whilst I can now see my inbox I am unable to send. I compose a message, press send/receive and the timer (bottom left) tells me it is sending but eventually the operation times out and the message remains in the Outbox. So I am half way there; can anyone help me the rest of the way.

      • Steve
      • August 21st, 2009

      Hello Peter,

      I had exactly the same problem with sending mails and cured it by selecting TLS encryption instead of SSL
      good luck

        • Kunjan
        • November 10th, 2009

        Hi,

        thanks Steve. I had the saem problem and your advise worked for me.

        Cheers,
        Kunjan

        • Ian
        • September 25th, 2010

        Had same problem – also worked for me. Thanks!!!

      • Me too.
        thanks a lot

        • k
        • July 13th, 2011

        Thanks Steve. The solution worked for me.

    • linuxowns
    • March 26th, 2009

    Thanks Bob.

    • linuxowns
    • March 26th, 2009

    Peter:

    Hotmail or Gmail?

    • Peter
    • March 26th, 2009

    hotmail.co.uk

  1. @Peter,

    You need to continue through the account setup tabs in Evolution. You’ll come to a Sending Email screen where you can enter the info. I believe the server is smtp.live.com. you’ll need to enter your entire email address and select TLS(or SSL)/Login for security. Check “Remember password” if you are using a computer you aleays have control over (leave unchecked on shared machines). You’ll be promted for your password the first time you send mail. More info is available at my link.

      • ramadasan
      • May 17th, 2009

      I have given correctly the following info (for hotmail with Evolution)

      incoming mail server: pop3.live.com.
      outgoing mail server: smtp.live.com
      SSL authentication in both cases. But it is to no avail. Even the send/receive option is not highlighted. Or for that matter, except New, no other option is highlighted.

      Pl help.

    • Noppan
    • April 1st, 2009

    Can you make different tabs for hotmail and gmail like in Thunderbird?

    • Nick
    • April 4th, 2009

    Hey thanks for the hotmail instuctions!!! fantastic – been looking everywhere for them ! thanks

  2. Thanks!

    • Loong
    • April 12th, 2009

    Excellent and easy to follow How To!
    I have a Hotmail a/c and have the same problem as Peter. I followed the instructions exactly and still can’t send out.

    Could there be anything else that’s wrong that I’m not aware of? Or do I need to try something else?
    Any help would be appreciated.

    Thank you

    • Peter
    • April 12th, 2009

    I’m releaved to hear that someone else is also still having the same problem sending with Hotmail. I had tried following the instructions but thought maybe something deeper in the setup of my machine was wrong which was stopping mail from sending so had more or less given up. Any more ideas anyone. If it helps I am using a Dell Mini 9

    • Loong
    • April 14th, 2009

    Peter,

    Go to this website:

    http://ubuntuforums.org/showthread.php?t=200408

    and follow the instructions. It worked for me, finally!
    Hope this helps.
    Cheers!

  3. I read your posts for quite a long time and should tell you that your posts always prove to be of a high value and quality for readers.

  4. Hello, I just wanted to comment because I found another website giving info how to set up hotmail. The other site did not work as it said to use TSL as receiving, and instead of PLAIN it said “password” … Both of those resulted in a lack of functionality.

    This however works perfect – setting up hotmail in linux evolution couldn’t have been easier.

    Thank you!

    I’m still waiting on the fetching mail part – but i assume that’s because the internet connection is slow here.

    • Anas Aziz
    • June 8th, 2009

    Hi!

    Thanks man. It really helped.

  5. 11 сентября – оказывается День граненого стакана) с прошедшим!

    • Rasheed
    • October 23rd, 2009

    Hi, is there any option for yahoomail, because my mail id is yahoo and i have lot of contacts in that.
    pls help

    • Julian
    • November 2nd, 2009

    this works wonderfully.

    • Mike
    • November 5th, 2009

    thank you so much!

    • Dave
    • November 7th, 2009

    Had to tweak settings to get mine working:
    smtp.live.com:587 (added new port)
    Used TLS instead of SSL
    Otherwise works great :)

      • Dave
      • November 7th, 2009

      above settings are for outbound (sending). the default incoming settings worked great

        • Ken
        • November 27th, 2009

        You are a star. Been struggling with sending emails via hotmail. Searched everywhere. Then added port 587 at the end of the smtp line and works a treat. Very happy.

        • Marcel
        • March 1st, 2011

        That finally worked for me thank you very mucho.
        Adding the :587 and TSL thing.

      • cusquena
      • January 10th, 2010

      Just changing from SSL to TLS worked for me thanks.

      • dino
      • January 30th, 2010

      Had the same problem, getting email from hotmail works fine but sending would not work.
      Then I saw your post and tried the same and it works just fine:
      To Send, set smtp as:
      smtp.live.com:587
      Use TLS instead of SSL

      • mike
      • May 14th, 2010

      YES!! adding :587 did the trick..

      THANKS!!

      • Phil
      • January 21st, 2011

      Ta Dave yours was the one that worked for me :)

      • Reid
      • April 4th, 2011

      You are the man DAVE!

    • Kaya
    • November 17th, 2009

    yo guys,

    I performed it the way I should but somehow it still doesn t work. whenever I go for send/recieve there appears a pop up requireing a ‘pop password’ ….

    can someone possibly help me out?

      • Dave
      • November 18th, 2009

      It’s just asking for your password that you normally use to log into that account. That’s what works for me at least.

    • Murali
    • December 8th, 2009

    Thanks for the tip on getting hotmail and gmail.
    I am not able to see all the folders of my hotmail account . Is it because it is pop3 and not imap?

      • BDan
      • December 20th, 2009

      This^ is a concern for me, i just recently spent almost 2 days “wonderfully” organizing everything into relevant folders…now i got y messages, just they’re all ‘new’ and in one folder.

    • Dalton
    • December 21st, 2009

    Thanks! Very useful!

  6. This is excellent!! I’ve been trying to find a way to set up my Hotmail account. Thanks!!

    pcprefer.wordpress.com

    -Charles

    • thiyagi
    • December 28th, 2009

    Thanks, the info was very useful…

    • ddaniel
    • December 29th, 2009

    i still can’t send email after i setup a hotmail account in evolution. I tried the SSL and TSL encryption but neither worked. Pls help me.

      • ddaniel
      • December 29th, 2009

      i still can’t send email after i setup a hotmail account in evolution. I tried the SSL and TSL encryption but neither worked. Pls help me.

    • Lokki
    • January 6th, 2010

    Thank you :-)

  7. This internet site is actually quite sophisticated, but for some reason it does not display properly when trying to view on my Nintendo Wii. If it helps, the console uses the Opera web browser and am forced to using the console for accessing the Net whilst my PC is away being restored.

    • Desiree
    • January 14th, 2010

    I could not send or receive. I kept getting the box asking for the password. In the settings under Sending Email I had to change Authentication Type to “POP before SMTP” instead of PLAIN.

  8. Hey man, thanks alot. now setup all my 5 emails.. yes 5 i know its bad..

  9. I am not really sure if best practices have emerged around things like that, but I am sure that your great job is clearly identified. I was wondering if you offer any subscription to your RSS feeds as I would be very interested and can?t find any link to subscribe here

  10. Found your blog on Ask and was so glad i did. That was a excellent read. I have a quick question.Is it OK if i send you an email???…

    • Vampiref
    • January 31st, 2010

    Hi every one,

    I’m on Fedora Core 12, and I finally the right configuration for sending via Hotmail account in Evolution is the following :

    server : smtp.live.com:587
    Secure connection : TSL encryption
    Authentification type : Connexion

    Thanks again for the help

    • Shadfurman
    • February 4th, 2010

    anyway I can set it up to only receive messages after a certain date? I have 6000+ messages dating back to the year 2000, I only really care about newly received ones.

    • NickD
    • February 10th, 2010

    thanks it works, but i never knew it would delete all the email from the webmail and since hotmail doesn’t support imap, i guess i’ll stay with checking email in the site

    • Will
    • March 9th, 2010

    Thanks everyone above~

  11. had a hard time trying to set up my hotmail. after using Vampiref’s suggestion

    server : smtp.live.com:587
    Secure connection : TSL encryption
    Authentification type : Connexion

    everything is going SMOOTH. THANK YOU ALLOT!

    • Pm. Gober P.
    • March 17th, 2010

    This is fantastic and straight away, other waist my time with “sudo” and so forth.
    This is working for me. Thanks a lot, you are the super star.

    • kinsthetica
    • March 19th, 2010

    i had the smpt problem in evolution. using the information here i was able to play with adding port numbers to the end of my smtp settings in evolution. also changed encryption to “tls” from “ssl”.
    i am now sending, though not with the instructions my isp gave me exactly, but a mix of their suggestions and advice from this web site.
    so, to be clear, when i put in my smtp settings in endeavor i add the “port” # (one of those suggested by my isp).
    so… smtp.name-of-server-provided-isp.com
    becomes… smpt.name-of-server-provided-by-isp.com:###
    where… ### is a port number suggested by isp or our lists. play with the settings. i also went to “tls” encryption.

    • ahmed iyad
    • March 21st, 2010

    Thanks Vampiref, its working now….just we need to specify the port for the smtp server.

    warmest regards
    Iyad

  12. Been looking all over the web for this, I’m a linux noob you see:P Thanks a bunch:)

    • Aldrinæ
    • May 12th, 2010

    Thanks a lot! Did it for me.

    • Robdude
    • June 3rd, 2010

    Thanks so much. I found this a really big help.

    • alex_dhgv
    • June 6th, 2010

    Thank you very much !!! It’s work really well !

    • santana
    • June 10th, 2010

    thank you..! it work..!!!
    I only change the ( smpt settings by adding :587 …!

  13. sdfghy7i

    • Ray
    • August 21st, 2010

    I am a new user to ubuntu and was having issues to setting up evolution.

    your guide to setting it up was spot on.

    Thanks.

    Ray

    • ray orange
    • August 21st, 2010

    Ok, i have set up my evolution on ubuntu and its working great for my hotmail account.

    the problem is that i use multiple computers and my others are still on windows, and now i cannot see my email’s on Hotmail as evolution takes them.

    i have tried to set up evolution on windows but it doesnt seem to be working properly, any suggestions?

    is it feasable to have evolution working on windows and linux at the same time?

    TGhanks.

    Ray

      • George
      • August 27th, 2010

      When setting up your account there is an option “leaving mails on server”. This should work.

      edit>preferences

      there on the tab mail accounts (left) select your account (center) and press edit (right)

      in the new window go to receiving options

    • George
    • August 27th, 2010

    simple+accurate+efficient=GREAT

    thanks

    • Maddie Hann
    • September 11th, 2010

    Thank you very much for solving my problems!!

    • ben
    • September 18th, 2010

    Finally, a tut that actually works for hotmail! :D
    I did like 10 of them before I found this one ^

    • Bill White
    • September 22nd, 2010

    I set up my hotmail account as you suggested and can receive messages. However every time I try to send messages I get a timed out error message.

    Any Suggestions

    Bill

  14. Err, How do I add contacts?

    • abhishek
    • June 22nd, 2011

    i think i will grow old but i wont be able to configure Evoltion mail .
    i follow exactly what is given here , but it doesn’t work
    i am behind proxy , and i have set those settings also .
    not working !!

    • noinkdig
    • August 1st, 2011

    центр снижения веса доктор борменталь г.ростов-на-донупромышленные контроллеры программа похуденияпохудение и очистка организмасколько употреблять имбиря в день для похуденияпохудеть молодому парнюкакой спорт эффективен для похудениядиета при золотухелечебные клизмы и клизмы для похудениямелкооптовые склады антицеллюлитной косметики в москверецепты безуглеводных диетрасстояния между уколами антицеллюлитная мезотерапиядиета при раздраженном кишечнике и дисбактериозеясная диетадиетическое питание при удалении желчного пузырякрушина для похудениякрем от растяжек после похуденияновинки в производстве диетического творогадиета на з дня и худеешь на 10 кгна диете очень хочется печенья нехваткаэффективная диета похудеть за месяц 10 кг

    • Robert
    • December 13th, 2011

    I have this problem with Evolution Mail: every so often it retrieves hundreds of already read emails (500, 600 700+), and I read my emails on a daily basis, so normally it retrieves a few emails, it shouldn’t do that.

    And of course then each mail appears twice, three or four times.

    ??

    • Graeme
    • October 26th, 2012

    Thanks for your help in both Hotmail and gmail. easy to follow and it works!

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